Find out how you can utilise venue finding services to help source unique event spaces for your next meeting, event or conference without incurring any extra cost to your business or company.
We often come across clients who are not fully aware of the services provided by venue finding specialists and the benefits of using a venue finder, rather than doing it yourself.
The bottom line is this, if you haven’t considered outsourcing your venue finding then this will be a great opportunity as ultimately it will save you time, money and effort.
What are venue finders and what do they do?
We are agencies who work on behalf of a client looking to host a meeting, incentive, conference or event. You set the brief, we discuss the requirements, review brand alignment and company policies, then we do the magic and find a venue that matches your requirements.
What are the benefits?
Saving you time
A venue finder will scout venues based on your required capacity, location, style, environmental factors, accessibility and cost so you can rely on them to provide venues that will match your exact brief. This leaves you free to focus on other aspects of the event. A typical venue search can take between 2-5 working days, a huge amount of time potentially saved.
Take away the stress
We help a broad range of clients including Brand Managers, CMO's, CEO's, HR Directors whom all work in pressured environments. Sourcing the right venue can be tiresome and stressful especially if availability is limited or it’s a short lead time. A venue finder will work as an extended part of your team by providing support and guidance throughout the search.
Saving money
An established venue finder will have an extensive network of contacts, venues and suppliers whom they have developed long standing established relationships. We regularly negotiate deals and agree discounted rates and terms to ensure quotes match or better any budget. Some clients prefer to do this part themselves and that is absolutely fine too.
An easier short listing process
Every agency is different but with Event Bee you will receive a personalised detailed venue presentation together with a comprehensive cost breakdown. You can scroll through each venue and make decisions without having to pull together multiple venue quotes and proposals.
Arranging venue visits
Once you have shortlisted the venues, a venue finder will arrange the visits for you (even more time saved) Event Bee is happy to join you for this part if required.
Keeping you in the know
When it comes to keeping up with the latest venue openings & refurbishments and industry changes a venue finder will strive to keep themselves updated and will network extensively so that they are familiar with the venues they put forward to you.
How much will this cost me?
A venue finder will provide venue finding services at no cost to you as we receive a modest standard agency commission from the venue after the event has taken place.
Once the contract is agreed and signed, the venue finder will hand back to the client so they can liaise with the venue directly. If you require additional support, Event Bee can also provide event management services including supplier sourcing, entertainment, transportation, onsite support, accommodation, team building and much more.
Curious to know more about how Event Bee Services could help you?
🐝 amanda@eventbee.co.uk
🐝 +44 (0) 7895 242 254 🐝 +44 (0) 1737 355 049
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